Process optimization is an exercise that aims to streamline operations within a project process, maximize the use of resources and improve overall production. It is an important element of business decision-making and is used in many different areas of project management. Business process optimization is the practice of increasing organizational efficiency by improving processes. It is part of the discipline of business process management (BPM).
Optimized processes lead to optimized business objectives. Optimizing processes for companies means identifying inefficiencies in common procedures and correcting them to improve efficiency. Process optimization means making any business process more efficient, logical and economical. Optimizing a process generally also involves using technology to automate the key, repeatable aspects of that process and eliminate bottlenecks.
Higher efficiency + increased productivity %3 times healthier. By reducing the amount of downtime employees suffer from lengthy and inefficient processes, you get more out of your investments. Similarly, reviewing what tools or services your company pays for could open up opportunities for cost-saving initiatives. Companies that have existed for a while do not have the freedom to eliminate everything and rebuild their processes from scratch.
Reducing risk by avoiding errors and reworking through better process management improves overall product quality and results. That doesn't mean rushing to do more during the day; rather, simplifying a process by eliminating unnecessary obstacles that people must overcome, or automating certain tasks can give employees more time to focus on what matters. Implementing change often requires a secondary process called change management, which helps to set expectations and properly train workers in the new processes. Optimizing your processes in this era of competition and digital disruption can help your organization stay ahead of the curve.
And while HBO's public relations team handled it elegantly, laughing at themselves and kindly mocking the intern, the whole mess was probably due to a glitch in the process. However, it works best when an organization strives to improve its processes across the board. These plans are often useful at the project team level, but they can also contribute to broader planning for the optimization of business processes. Implementing an efficient human resources tool like Bamboo HR to manage the hiring process could save people like Jane a lot of time and significantly reduce the risk of error.
A manager uses VSM to trace the production process from the potential customer to delivery and discovers that, by restructuring his conceptual phase, he can streamline communication between departments and dedicate 10 non-billable hours to each project. They develop a SIPOC diagram to identify suppliers (bakery owner, butcher, ingredient supplier), inputs (new recipe, special meat, complementary ingredients), the process (ingredient supply, ingredient preparation, cooking), products (new menu item) and customers (bakery owner, butcher, customers). It's always worth improving your processes, whether to make them faster, smarter, or to reduce your costs. Business process management (BPM) helps a company to be more effective and efficient through clearly defined processes to streamline tasks.
If I were to try to optimize this type of process, I would probably start by designating a formal data collection session. For example, your hiring process involves having a manager review incoming resumes, which is an obvious inefficiency.